Liturgical, Funeral and Administrative Coordinator

**Job** **Description** **Position Title:** Liturgical, Funeral and Administrative Coordinator **Location:** Parish Office **Work Hours:** Full Time; 8:30 am to 4:30 pm **Reports to:** Pastor **Classification:** Non\-exempt * Columbarium + Sell niches, type contracts, establish a file on each niche containing all correspondence + Update database for Columbarium accounts including payments + Schedule dates for entombments and verify that clergy has been scheduled through priest in charge of liturgical calendar + Order niche plaques and schedule mason for opening/closing of niches and placement of bronze plaques + Order and maintain bronze urns for transfer from temporary urn, selling at fair market price + Coordinate with Business Manager to see that ongoing maintenance at the Columbarium is attended to and issues addressed. * Cemetery + Contact sexton to schedule and determine location of plot for burial of remains and cremains. + Maintain cemetery logs for death/burial records - When family member{s) call, obtain as much information as possible. Sexton will require Block/Plot for locating/digging grave. - Log this information in the record books, located in the safe in the mail room. Print off new sheet(s) for hard copy books, replacing old sheet(s). + Coordinate with Business Manager to see that ongoing maintenance at the Cemetery is attended to and issues addressed. * Secretarial + Assist Pastor/Associate Pastors/Deacon + Answer phones/Greet people entering office + Assist all staff as necessary + Assist Parish Groups with documents/schedules + Assist campus with phone system + Distribute/Post mail + Maintain the information displayed in the sacristy/vestry * Liturgical + Document processing + Schedule Masses and collect donations + Process sacramental certificates + Create and maintain folders and all materials and schedules for baptism and funerals + Communicate with all preparing for baptism + Record all sacraments of baptism and deaths for the Parish + Process funeral arrangements + Prepare, maintain, schedule Mass Intention book + Gather yearly totals for: baptisms and deaths + Order office supplies for parish office + Order and maintain inventory of liturgical items such as candles, wine, hosts, etc. + Coordinate with ministries for Masses **Contact:** Erin Plona, Director of Finance and HR 313\-885\-8855 [email protected]