Administrative Specialist

**a the preparation for Board of Directors and Finance Committee meetingsthe confidentiality ofPerform data entry and administrative support functions in the electronic medical records platform and the accounting program QuickBooks.an Join a Mission\-Driven Team** Hospice Services of Lake County is seeking a highly organized, professional, and detail\-oriented **Administrative Specialist** to provide administrative support to our agency and oversee day\-to\-day office operations. This position requires exceptional confidentiality, attention to detail, strong customer service skills, and the ability to manage multiple priorities in a fast\-paced healthcare environment. **Why Join Us?** * Meaningful work supporting patients, families, volunteers, and staff * Collaborative and compassionate work environment * Stable full\-time schedule * Opportunity to contribute to a respected nonprofit healthcare organization **Key Responsibilities** * Serve as the primary point of contact for incoming calls and visitors. * Prepare correspondence, forms, reports, labels, and other business documents. * Coordinate shipping, certified mail, and package deliveries. * Order and maintain inventory of office and agency supplies. * Maintain confidential employee, volunteer, and patient records. * Perform data entry and administrative support functions in electronic medical records platform and accounting program QuickBooks. * Assist with Board of Directors and Finance Committee meeting preparation. * Support agency meetings, trainings, and special events. * Coordinate meeting logistics, materials, and room setup. * Perform other administrative duties as assigned. **Required Qualifications** * High school diploma or equivalent. College work or degree preferred. * Strong proficiency with Microsoft Office, including Word, Excel, and Outlook. * Excellent verbal and written communication skills. * Strong organizational skills and attention to detail. * Ability to manage multiple competing priorities and deadlines. * Ability to maintain strict confidentiality and professionalism. * Reliable attendance and strong customer service skills. **Strongly Preferred Qualifications** * Previous administrative experience in a **medical office, healthcare organization, legal office, or accounting environment**. * Experience handling confidential records and sensitive information. * Experience coordinating meetings, events, or board\-related activities. * Familiarity with healthcare, nonprofit, or professional services operations. * Experience with data entry, records management, and multi\-line phone systems. **Physical Requirements** * Frequent sitting, standing, walking, computer use, and telephone communication. * Ability to lift up to 25 pounds regularly and up to 50 pounds as needed for meeting and event setup. * Ability to assist with moving office supplies, tables, chairs, and equipment. **About Hospice Services of Lake County** For more than 45 years, Hospice Services of Lake County has provided compassionate care and support to individuals and families throughout Lake County. Our team is dedicated to delivering exceptional hospice, palliative, bereavement, and community support services. **To Apply:** Submit your resume and cover letter to **[email protected]** Pay: $20\.00 \- $25\.00 per hour Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Employee discount * Health insurance * Life insurance * Paid time off * Vision insurance Work Location: In person