Executive Assistant

Description: For more than a century, Bliley’s Funeral Homes \& Cremation Center has stood for service, trust, and professionalism. As we continue to grow, joining our team means being part of a legacy of care and a culture where every associate contributes to the experience families remember. We seek individuals who hold themselves to a high standard and find meaning in helping others. **Summary of Job Function:** The Executive Assistant role at Bliley’s Funeral Homes \& Cremation Center provides high\-level administrative support to company executives, which includes managing schedules, communications, and various organizational tasks to enhance productivity and efficiency. This position requires strong communication, discretion, and organizational skills. **Primary Duties \& Responsibilities:** * Organize and maintain executives' schedules, including meetings and appointments. * Serve as a primary point of contact for internal and external stakeholders, managing correspondence and filtering requests. * Prepare reports, presentations, and other documents for meetings, ensuring all materials are accurate and timely. * Assist in tracking project timelines and deliverables, ensuring that all tasks are completed on schedule. * Protect the executives’ time by managing incoming requests and prioritizing tasks effectively. * Answer and direct all incoming phone calls to Bliley’s business office, including taking messages, providing information to callers, and forwarding messages as appropriate. * Assist with scheduling and maintenance of company calendar. * Handle sensitive associate and financial information with the utmost discretion and highest degree of confidentiality. * Assist with collecting receipts from team members and reconciling receipts to monthly credit card statements to support accurate expense tracking and documentation. * Assist with company event planning, including scheduling venues, ordering food, coordinating setup and cleanup, etc. * Assist the Director of HR \& Education with the recruiting and hiring process, including coordinating phone screenings and interviews with candidates and interviewers and sending interview reminders to candidates. * Assist with onboarding and training new administrative associates as needed. * Scan and organize digital files and promote a “paperless” work environment. * Process employment verifications. * Review mail and prioritize appropriately, including requests for employment information, workers compensation bills, orders for withholdings, garnishments, solicitations, legal documents, etc. * Manage central purchasing and inventory, in close collaboration with the Director of Finance \& Infrastructure. * Order and maintain company letterhead and business cards. * Assist with Care and Concern coordination as needed. * Run errands as needed. * Other duties as assigned. Requirements: * Bachelor’s degree required * Previous experience as an executive assistant preferred * At least two years’ previous experience in office administration, including answering a multi\-line telephone and using standard office equipment required * Proficiency with Microsoft suite (Word, Outlook, Excel, SharePoint, Teams) required * Exceptional administrative and organizational skills, including data entry and schedule management * Significant ability to work independently to complete tasks and meet deadlines * Ability to multi\-task and prioritize within job responsibilities * Strong attention to detail * Excellent oral and written communication and interpersonal skills * Ability to maintain confidentiality and professionalism * Regularly required to stand, sit, walk, reach, bend, lift, listen, talk and perform computer keyboarding. May need to transport items weighing up to 25 pounds. **Work Schedule:** This is a full\-time, 40 plus hour per week, Monday – Friday position which may occasionally require working nights and weekends. Availability to be on call when business needs arise is required.